Core Data
RDA Number
2275
Effective Date
Record Series Abstract
RECORD SERIES INCLUDES BUT IS NOT LIMITED TO COPY OF INSPECTION REPORTS COMPLETED BY DEPARTMENT OF LABOR TO MONITOR SAFETY AT ALL TENNESSEE DEPARTMENT OF CORRECTIONS BUILDINGS AND INSTITUTIONS.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
RECORDS ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR THEN, MAINTAIN IN AGENCY 5 YEARS; AND DESTROYED BY STATE APPROVED METHODS.
Worksheet
Record Location
Various TDOC facilities
File Arrangement
Numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1992 to Current
Agency
Allotment Code
32901
Annual Accumulation
Less than .5 cu. t.
Current Volume
3 cu. ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Stored
Various
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1 year
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
09-27-2018
No recommended changes.
Tennessee State Library and Archives
09-28-2018
No recommended changes.
Comptroller Audit Review
09-27-2018
We have reviewed RDA 2275 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-03-2018
TDOC Concurs
RMD Director
10-12-2018
RDA 2275 is a request to revise an RDA. The retention period will remain five years and destroy. The format will be paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2275.
Public Records Commission
10-30-2018
PRC approves RDA 2275.