An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2193
Effective Date
Record Series Abstract
Record series includes but is not limited to: student and employee in house forms used to record encounters and medication dispensed.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in paper format. Records are cut off at the end of the fiscal year and maintained in agency for 5 years. Records are then destroyed by state approved methods.
Worksheet
Record Location
TDOC
File Arrangement
By Date
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2015 - current
Agency
Allotment Code
32901
Annual Accumulation
.125 Cubic Ft
Current Volume
.5 Cubic Ft
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
HIPA
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Records Center Retention Period
years
Retention Legal Citation
HIPA
RDA Comments
Records Management Division (RMD)
09-27-2018
No recommended changes.
Tennessee State Library and Archives
09-28-2018
No recommended changes.
Comptroller Audit Review
09-27-2018
We have reviewed RDA 2193 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-03-2018
TDOC Concurs
RMD Director
10-12-2018
RDA 2193 is a request to revise an RDA. The retention period will change from four years to five years and destroy. The format will be paper. The Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2193.
Public Records Commission
10-30-2018
PRC approves RDA 2193.