An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2178
Effective Date
Record Series Abstract
RECORDS OF CAPITAL IMPROVEMENT PROJECTS DURING CONSTRUCTION AND RECORDS DRAWINGS OF COMPLETED PROJECTS. INCLUDED ARE: CONTRACTS WITH ENGINEERS, CONTRACTS WITH CONSTRUCTION CONTRACTORS, ENGINEERING REPORTS AND ETC
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
PROJECT COMPLETION
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The files are to be cut off at project completion, maintain records in the agency for 6 years after project completion, then destroy by state approved methods.
Worksheet
Record Location
Tennessee State Parks & 312 Rosa L. Parks Ave 2nd floor
File Arrangement
By Park
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2009-Present
Allotment Code
327.12
Annual Accumulation
2 cubic feet
Current Volume
10 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
08-06-2015
No recommended changes.
Tennessee State Library and Archives
08-06-2015
No recommended changes.
Comptroller Audit Review
08-10-2015
We have reviewed RDA 2178 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-12-2015
Thank you.
RMD Director
09-16-2015
RDA 2178 is a request to revise an RDA. The retention period will change from five years to six years and the format will remain paper. Recommend approval of request to revise RDA 2178.
Public Records Commission
10-13-2015
PRC approves RDA 2178