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CENSUS AND PRECINCT INFORMATION FILES

RDA Number
2143
Effective Date
Record Series Abstract
The files in this RDA contain digital data relating to Local Redistricting. Files include census, precinct, and other corresponding digital data. Similar related information may be stored. This RDA does not pertain to certified local redistricting maps which are now a permanent record under RDA 11105.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
census cycle
Total Retention Years
20
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for 20 years after cut off and then destroy by state approved methods. Records received by paper include precinct and polling place changes, along with any other corresponding papers. All other records are received electronically.
Allotment Code
30709
Record Location
2nd Floor Cordell Hull Building - GIS Lab
File Arrangement
alpha
Date Range
2000 - current
Annual Accumulation
6 gb , 4 Cu. Ft.
Current Volume
12 gb , 6 Cu. Ft.
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
United States Census Bureau
Essential Record
Yes - Original
Essential Record Stored
2nd Floor Cordell Hull Building - GIS Lab
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
20 years
System Name
Agency Network Server
Hardware Description
Network attached storage
Software Description
word, excel, pdf, documents
System Location
Cordell Hull Building
Backup Procedures
shadow copy (30 days), tape backup (weekly, monthly, yearly)
Disaster Recovery
replicated to DR site in real-time
Data Migration Description
data stored on file servers with appropriate file extensions. Extensions include word, excel, pdf & mxd.
Legacy Revision UUID
626