An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2140
Effective Date
Record Series Abstract
Records include but not limited to; Medical Histories, Diagnosis, Reports, Facility Stays Daily Records, Lab Reports, Treatment Records
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Upon Closure Of Medical Facility
Total Retention Years
20
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
The Files Are To Be Cut Off Upon Closure Of Medical Facility. Transfer to State Record Center; Hold 20 Year(S) Then Destroy by State Approved Methods
Worksheet
Record Location
VRC 1714 Elm Hill Pike
File Arrangement
alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1980 - Current
Agency
Allotment Code
343.01
Annual Accumulation
15 cu ft - 100 cu ft
Current Volume
1875 cu ft
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 63-2-101 & TCA 10-7-504
Does this Record Series Contain Sensitive Information?
No
Records Center Retention Period
20
Retention Legal Citation
T.C.A. 68-11-305(a) 1 & 2 TCA 10-7-504
RDA Comments
Records Management Division (RMD)
09-27-2018
No recommended changes.
Tennessee State Library and Archives
09-28-2018
No recommended changes.
Comptroller Audit Review
09-27-2018
We have reviewed RDA 2140 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-01-2018
Thank you.
RMD Director
03-25-2019
RDA 2140 is a request to revise an RDA. The retention period will remain twenty years and destroy. The format will remain paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2140.
Public Records Commission
05-22-2019
PRC approves RDA 2140.