An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2138
Effective Date
Record Series Abstract
INTERNAL AFFAIRS INVESTIGATIVE CASE FILE REPORTS, INTERNAL AFFAIRS INVESTIGATIVE CORRESPONDENCE, INTERNAL AFFAIRS ADMINISTRATIVE FILES, INTERNAL AFFAIRS INTERVIEW TAPES AND TBI FINGERPRINT CARDS CR-3639, CR-36-40
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Cut off after final disposition of investigation or legal action.
Total Retention Years
25
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Maintain in agency for 5 years then transfer to Department of Corrections Warehouse and hold for 20 years, then destroy.
Worksheet
Record Location
TN Dept. of Correction Offices across the state.
File Arrangement
Alpha Numeric
Media Format Generated
Both
Media Format Stored
Paper
Date Range
1996 - Current
Agency
Allotment Code
32901
Annual Accumulation
20 cu. ft.
Current Volume
100 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Federal and State Law Enforcement Agencies
Essential Record
No
Essential Record Stored
TN Dept. of Correction Offices across the state.
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
25 years
RDA Comments
Records Management Division (RMD)
03-29-2018
No recommended changes.
Tennessee State Library and Archives
03-29-2018
No recommended changes.
Comptroller Audit Review
03-29-2018
We have reviewed RDA 2138 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-03-2018
We Concur.
RMD Director
04-06-2018
RDA 2138 is a request to revise an RDA. The retention period will remain twenty-five years and destroy. The format will remain paper. The Abstract and Worksheet have been updated. Recommend approval of request to revise RDA 2138.
Public Records Commission
04-25-2018
PRC approves RDA 2138.