An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2126
Effective Date
Record Series Abstract
Record series contains files relating to participants of the Local Government Investment Pool (LGIP) managed by the Cash Management Division. Documents include, but are not limited to: applications, correspondence, and any other supporting documentation.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
30
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper records are scanned, verified for accuracy, and shredded after verification; electronic files are held in an agency shared drive for 30 years then destroyed by state approved methods.
Worksheet
Record Location
Andrew Jackson Building, 13th floor
File Arrangement
numeric
Media Format Generated
Electronic
Media Format Stored
Electronic
Date Range
to
Agency
Allotment Code
309
Annual Accumulation
10 Megabyte electronic
Current Volume
50 Megabyte electronic
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
essential record is stored electronically in an agency shared drive
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
N/A
Does this Record Series Contain Sensitive Information?
No
Agency Retention
30 years
Records Center Retention Period
N/A
Retention Legal Citation
N/A
Electronic Records Plan Inventory
System Name
System meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Hardware Description
System Hardware meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Software Description
System Software meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Backup Procedures
System Backup Procedures meet or exceed STS requirements. Information not publicly listed due to security reasons.
Disaster Recovery
System Disaster Recovery meets or exceeds STS requirements. Information not publicly listed due to security reasons.
Data Migration Description
System Data Migration meets or exceeds STS requirements. Information not publicly listed due to security reasons.
RDA Comments
Records Management Division (RMD)
02-26-2015
No recommended changes.
Tennessee State Library and Archives
02-27-2015
No recommended changes.
Comptroller Audit Review
02-27-2015
We have reviewed RDA 2126 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-02-2015
Agency concurs.
RMD Director
03-04-2015
RDA 2126 is a request to revise an RDA. The retention period will change from seventy-five years to thirty years and the format will be electronic. Recommend approval of RDA 2126.
Public Records Commission
03-30-2015
RDA 2126 approved by the PRC.