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Conceptual Design Plans

RDA Number
2072
Effective Date
Record Series Abstract
Records include but not limited to, conceptual designs, title & reference sheets, present layout, proposed roadway layout, related documents for design planning and documents used at public hearings for approval of proposed projects.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Closure of project
Total Retention Years
10
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
After close of project, retain in agency in electronic format for ten (10) years and then destroy by State approved method. Note: Documents used at public hearings for approval of proposed projects. Once approved, copy of the plans are sent to Environmental Planning, Programming and Design for use during subsequent phases of the project development.
Allotment Code
40381
Record Location
James K. Polk Bldg. Suite 1000 and Strategic Technology Solutions (STS) North and South Data Centers.
File Arrangement
Alpha
Media Format Generated Summary
Electronic: Text
Media Format Stored Summary
Electronic: Text
Paper: Sheet
Date Range
1993 to Current
Annual Accumulation
48 GB
Current Volume
3,500 cu. ft., 470 GB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
10
System Name
\\ag03sdcwf00008.net.ads.state.tn.us\Planning\Short Range Office|Road Safety Audit Reviews\ by Region and County and \\ag03SDCWF00008.net.ads.state.us\13Shared\Planning Studies\ by Region and County
Hardware Description
Strategic Technology Solutions (STS) managed File Server Storage for TDOT is on 4 Vmware servers. These servers consist of required computer and storage resources for the data housed.
Software Description
These servers run Windows Server 2012 Enterprise 64-bit R2 or later. The servers run the current version of SEP for virus protection. Avamar is the Enterprise backup solution.
System Location
Strategic Technology Solutions (STS) South Data Center (92 Weakley Lane, Smyrna, TN 37167) hosts the servers that are utilized for the storage of the TDOT data managed by STS.
Backup Procedures
Strategic Technology Solutions (STS) will conduct backup procedures. These procedures consist of daily backups that are kept on the Data Domain for 31 days. These are then moved off to ECS and maintained as long term storage.
Disaster Recovery
Strategic Technology Solutions (STS) conducts disaster recovery. This procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the STS’s North Data Center for both operations and data. If both STS’s South Data Center and STS’s North Data Center are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier and restoring data from backups.
Data Migration Description
Strategic Technology Solutions (STS) LanCentral manages Agency Data.
Legacy Revision UUID
572