An official website of the Tennessee Secretary of State.
Core Data
RDA Number
2054
Effective Date
Record Series Abstract
Record Series includes, but is not limited to, a register of applications approved for registration, qualified for exemption from registration or notice filed as a covered security.
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
UPON REGISTRATION
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are to be kept permanently. Existing Paper Card Files will be maintained permanently in agency and will remain in paper format. Electronic files will be maintained in agency permanently and are recorded into a Microsoft Access Database.
Worksheet
Record Location
DEPARTMENT OF COMMERCE & INSURANCE, DAVY CROCKETT TOWER, 8TH FLOOR: 500 JAMES ROBERTSON PKWY, NASHVILLE, TN 37243
File Arrangement
Alpha
Media Format Generated
Electronic
Date Range
to
Allotment Code
335.05
Annual Accumulation
2 GB
Current Volume
90 cu ft, 6 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Department of Commerce & Insurance, Davy Crockett Tower, 500 James Robertson Pkwy, 8th Floor, Nashville, TN 37243
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
PERMANENT
Retention Legal Citation
SECURITIES ACT OF 1980 48-1-117(b)
Electronic Records Plan Inventory
System Name
Network shared volume - ag03sdcwf00507
Hardware Description
The records are stored on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop.
Software Description
The records are accessed on a network shared volume running on a Windows 2012 Server R2 WM. Files are accessed using a Windows 9 desktop or laptop.
System Location
The network file share is located in the South Data Center (SDA).
Backup Procedures
Oracle NAS - Daily incremental tape backups - weekly full backup - done once a week - monthly backup - once completed tape is sent offsite to storage
Disaster Recovery
Oracle NAS Storage - Restore from Incremental-Backup - Restore from weekly Full-Backup - Restore from monthly Full-Backup
Data Migration Description
records are immediately scanned and inputted into microsoft database.
RDA Comments
Records Management Division (RMD)
08-10-2017
No recommended changes.
Tennessee State Library and Archives
08-10-2017
No recommended changes.
Comptroller Audit Review
08-10-2017
We have reviewed RDA 2054 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-14-2017
Agency concurs with no recommended changes.
RMD Director
08-18-2017
RDA 2054 is a request to revise an RDA. The retention period will remain permanent. The format will change to paper/electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 2054.
Public Records Commission
09-07-2017
PRC approves RDA 2054.