Record Series Abstract
FILE SUPPORTS ACQUISITION OF PROPERTY TO BUILD HWYS & TO MANAGE RIGHT-OF-WAYS. FILES ARE BROKEN DOWN INTO 4 MAJOR CATEGORIES CONPROJECT CONTROL,PLAN REVISIONS,& INDIVIDUAL FILES CONTAINING PROPOSALS,RESOLUTIONS,ETC.
Record Series Active
Cut Off at End of
If Other, Explain
Fiscal year after final payment of property acquistion.
Total Retention Years
Total Retention Months
Retention End Action
Records are to be scanned into an Enterprise Content Management (ECM)FileNet. Once the records are verifed and reviewed, the paper documents can be destroyed. After final payment of property acquistion has been paid, maintain in the database for the remainder of the retention period.
Polk Building, Right of Way Division
Numerical - Department assigned project and tract
01/01/1992 to current.
100 CU FT/8.4 GB
1058 CU FT/84.64 GB
Information Shared Outside the State
US Department of Transportation
Confidential Legal Citation
Records are confidential until the completion of property acquisition as per 49 CFR 24.9.
Does this Record Series Contain Sensitive Information?
Maintain in the database 5 years then destroy.
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
Windows VM & Physical Servers
PDF versions of documents. The PDF files will be imported into FileNet.
OIR Data Center North
Tape backups of the system are run daily, weekly, and monthly. The monthly backups are stored offsite at Iron Mountain. On file with OIR
Access to all servers and data management systems is controlled through user login authentication. The servers are located in a secure server room, accessible only to Systems Administration staff. Tape backups of the system are run daily, weekly, and monthly. On file with OIR
Data Migration Description
OIR maintains and migrates data within the FileNet system. After verification of the scanned images in FileNet the paper records will be destroyed. The scanned images will be retained three years after cut off.
Legacy Revision UUID