State flag of Tennessee An official website of the Tennessee Secretary of State.

Trademarks

RDA Number
1764
Effective Date
Record Series Abstract
Trademark applications and certificates required for confirmation of trade name or trademark registered.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Paper documents are scanned-in electronically and original is given back to customer. Record series cutoff event occurs at the point original is returned to customer. From that cutoff point, the scanned-in image is the electronic record and is to be maintained permanently by the agency.
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Documents submitted for filing are scanned into electronic images. After verification of the scanned images the original documents are returned to the customer. Records are maintained permanently in agency in electronic format.
Record Location
TN Tower, 7th Floor Server Room
File Arrangement
Numeric
Date Range
1992 to current
Annual Accumulation
0.5 GB
Current Volume
7 GB
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Microfilm negatives stored at TSLA; Electronic data stored within Business Services.
Essential Record Media Type
Microfilm
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Records Center Retention Period
Permanent
Record Sample PDF
399.sample.pdf329.89 KB
System Name
IE1819008WN001
IT-ABC Number
N/A
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
399