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Oaths of Office

RDA Number
1718
Effective Date
Record Series Abstract
Records are comprised of signed Oaths of Office
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Files are cut off upon appointment of position.
Total Retention Years
2
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Oaths of Office are filed in the Publications Division. The record is scanned and maintained permanently in agency in electronic format. Paper copy is transferred to TSLA after two years for permanent retention.
Allotment Code
30501
Record Location
312 Rosa L. Parks Ave. 8th Floor
File Arrangement
Chronologically and Alphabetically
Date Range
1990 - current
Annual Accumulation
0.69 cu ft., 0.033695 Gb
Current Volume
2.98 cu ft., 0.145522 Gb
Record Value
Administrative
Historic
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Electronic version is kept in permanently in Publications Division; paper version is sent to Library & Archives at the end of two year in-agency retention.
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
2 years
Records Center Retention Period
0
System Name
IE1819008WN001
Hardware Description
HP SAN/NAS, HP DL Servers
Software Description
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server, PDF file
System Location
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Backup Procedures
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
Disaster Recovery
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID
377