Record Series Abstract
Records are comprised of signed Oaths of Office
Record Series Active
Cut Off at End of
If Other, Explain
Files are cut off upon appointment of position.
Total Retention Years
Total Retention Months
Retention End Action
Oaths of Office are filed in the Publications Division. The record is scanned and maintained permanently in agency in electronic format. Paper copy is transferred to TSLA after two years for permanent retention.
312 Rosa L. Parks Ave. 8th Floor
Chronologically and Alphabetically
1990 - current
0.69 cu ft., 0.033695 Gb
2.98 cu ft., 0.145522 Gb
Information Shared Outside the State
Yes - Original
Essential Record Stored
Electronic version is kept in permanently in Publications Division; paper version is sent to Library & Archives at the end of two year in-agency retention.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Retention Legal Citation
Legal Citation PDF
HP SAN/NAS, HP DL Servers
Windows Server 2003, Windows Storage Server 2008, Microsoft Virtual Server, VMWare Virtual Server, PDF file
TN Tower, 7th Floor Server Room - Replicated to Secretary of State Disaster Recovery Site
Incremental backup DAILY, full WEEKLY backup, full MONTHLY backup (all to tape). Backup tapes sent off site to Iron Mountain Vault
In the event of a Primary Server failure resulting in loss of data, the files would be accessed on the Disaster Recovery servers. If this is not an option due to the scope of the disaster, data would be retrieved from backup tapes previously sent to Iron Mountain.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID