An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1629
Effective Date
Record Series Abstract
Fire Investigation Consent for Access and Acknowledgement of Request for Assistance form.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
0
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Records are generated and maintained permanently in the National Fire Incident Reporting System (NFIRS).
Worksheet
Record Location
DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
File Arrangement
Numeric
Media Format Generated
Electronic
Media Format Generated Summary
Electronic: Text
Media Format Stored
Electronic
Media Format Stored Summary
Electronic: Text
Date Range
6/30/1987 to current
Allotment Code
33503
Annual Accumulation
0.03 GB
Current Volume
2 GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
The Federal Emergency Management Agency, the Department of Human Services, and the United States Fire Administration.
Essential Record
Yes - Original
Essential Record Stored
DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
Permanent
Retention Legal Citation
T.C.A.68-102-111(a)
Electronic Records Plan Inventory
System Name
National Fire Incident Reporting System (NFIRS)
Hardware Description
Sun Microsystems Enterprise Server 4000
Software Description
Solaris 2.5.1 Unix Operating System
System Location
DHS/FEMA U S Fire Administration (USFA),16825 S. Seton Ave, Emmitsburg, MD 21727
Backup Procedures
All records are backed up according to DHS/FEMA/USFA guidelines.
Disaster Recovery
All back up procedures are performed according to DHS/FEMA/USFA guidelines.
Data Migration Description
If the need arises to migrate data, it will be migrated by FEMA.
RDA Comments
Records Management Division (RMD)
05-12-2023
No recommended changes.
Tennessee State Library and Archives
05-12-2023
No recommended changes.
Comptroller Audit Review
06-15-2023
We have reviewed RDA 1629 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
06-20-2023
The agency concurs with no recommended changes.
RMD Director
07-20-2023
RDA 1629 is a request to revise an RDA. The retention period will remain permanent. The format will be electronic. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1629.
Public Records Commission
09-28-2023
PRC approves RDA 1629.