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LONGEVITY PAYROLL PRINT-OUT, ROSTER RECORDS, PAYROLL REGISTERS, AND LONGEVITY PAYROLL REGISTERS. Record series is no longer generated by agency since Edison came on line in Sep 2008. Retiring RDA in September 2073.

RDA Number
1626
Effective Date
Record Series Abstract
THE RECORDS INCLUDE MONTHLY REPORTS & ROSTERS USED TO AUDIT PAYROLL HISTORY AND LONGEVITY FROM DEC 1974-SEP 2008
Record Series Active
No
Cut Off at End of
Other
If Other, Explain
THE RECORDS ARE IMAGED ON MICRIFICHE AND SHOULD BE MAINTAINED FOR 65 YEARS.
Total Retention Years
65
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
STORED ON MICROFICHE WITHIN AGENCY AND SHOULD BE KEPT BEYOND THE POINT A STATE EMPLOYEE REQUESTS RETIREMENT BENEFITS/CREDIT
Record Location
312 Rosa L. Parks Blvd., TN Tower-17th Floor; Agency Resource Center (ARC) file room, Nashville, TN 37243
File Arrangement
indexed alphabetically and by year.
Media Format Stored
Microfilm
Date Range
Dec 1974 - Sep 2008
Allotment Code
31901
Annual Accumulation
This record series not produced anymore.
Current Volume
Approx. 470,000 sheets of microfilm
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
65 years
Records Center Retention Period
NA
Records Management Division (RMD)
09-03-2015
No recommended changes.
Tennessee State Library and Archives
09-03-2015
No recommended changes.
Comptroller Audit Review
09-03-2015
We have reviewed RDA 1626 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
09-01-2015
No longer generated in September 2008 when Edison came on line and currently each agency has access to this data through Edison.
RMD Director
09-22-2015
RDA 1626 is a request to revise an RDA. The retention period will change from one hundred and fifty years to sixty-five years. The records series is no longer generated as agency indicates these records are now generated by Department of Treasury. Recommend approval of request to revise RDA 1626.
Public Records Commission
10-13-2015
PRC approves RDA 1626.