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Joint Annual Reports of Hospitals And Health Related Facilities

RDA Number
1530
Effective Date
Record Series Abstract
Annual reports from hospitals and health related facilities including but not limited to ambulatory surgical treatment centers, assisted-care living facilities, home health agencies, hospices, nursing homes and outpatient diagnostic centers across Tennessee.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Permanent
Disposition Notes
Maintain in office 5 years, then transfer to library and archives. May be microfilmed or reproduced by other image storage media
Allotment Code
34320
Record Location
710 James Robertson Parkway, Andrew Johnson Tower, 2nd Floor, Nashville, TN 37243 and LIBRARY Archives
File Arrangement
Numeric
Date Range
2011-Current
Annual Accumulation
2 CU FT/100 MB
Current Volume
10 CU FT/700 MB
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
Yes
Shared Agencies
Tennessee Hospital Association, Tennessee Hospital Alliance, Researchers and students
Essential Record
Yes - Original
Essential Record Stored
Library and Archives
Essential Record Media Type
Electronic
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5
Record Sample PDF
290.sample.pdf966.75 KB
System Name
JOINT ANNUAL REPORTS OF HOSPITALS AND HEALTH RELATED FACILITIES
Hardware Description
VMware, OIR Data Center File Server currently resides on DC0419006WF000. Recovery requires a standard server with MS Windows 2003 or greater operating system with 210 gigabytes of available disk space. Database Server Currently resides on DC0419006WF000. Recovery requires a standard file server with Windows 2003 or greater operating system. Database on DC20SDCWB00001. Recovery requires an encrypted SQL Server 2008 with 35.02 gigabytes of available disk space
Software Description
FILESHARE
System Location
DATA CENTER SOUTH, SMYRNA, TN
Backup Procedures
Daily, by OIR, following OIR established policy & procedures. File server and database server backups are performed daily by OIR.
Disaster Recovery
OIR network recovery policy & procedures. Non-critical recovery time. Location: Data Center South RTO:> 2 weeks RPO: 24 hours OIR Level: Bronze
Data Migration Description
Date migration typically occurs every 5-10 years as advancements are made in technology.
Legacy Revision UUID
290