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Core Data
RDA Number
1468
Effective Date
Record Series Abstract
Permit for disinterment and reinternment of multiple human remains
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
20
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in paper and electronic. Electronic documents are printed off and kept in paper. Files are cut off at the end of the calendar year, maintain for 20 years, then destroyed by state approved methods.
Worksheet
Record Location
710 James Robertson Pkwy, Vital Records, 1st floor
File Arrangement
Numeric and Alpha
Media Format Generated
Both
Media Format Stored
Paper
Date Range
2012 - current
Agency
Allotment Code
34320
Annual Accumulation
.1 cu ft.
Current Volume
.5 cu ft
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
710 James Robertson Pkwy, Vital Records, 1st floor
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
20 years
Retention Legal Citation
TCA 68-3-205
RDA Comments
Records Management Division (RMD)
03-29-2018
Please provide explanation for 5 year retention. Is this considered a Vital record that should be retained longer?
Tennessee State Library and Archives
03-29-2018
TSLA concurs in RMD comment.
Comptroller Audit Review
03-29-2018
Audit concurs with RMD comments.
Agency Records Officer
04-06-2018
Thank you. Please change the retention period from five years to 20 years.
RMD Director
04-06-2018
RDA 1468 is a request to revise an RDA. The retention period will change from three years and destroy to twenty years and destroy. The format will remain paper. The Title, Abstract, Disposition Notes, and Worksheet have been updated. The agency agreed with the reviewers on increasing the retention period. Recommend approval of request to revise RDA 1468 with the following changes: Total Retention: 20 Years Disposition Notes: Records are generated in paper and electronic. Electronic documents are printed off and kept in paper. Files are cut off at the end of the calendar year, maintain for 20 years, then destroyed by state approved methods. Agency Retention: 20 Years
Public Records Commission
04-25-2018
PRC approves RDA 1468 with following changes: Total Retention: 20 Years Disposition Notes: Records are generated in paper and electronic. Electronic documents are printed off and kept in paper. Files are cut off at the end of the calendar year, maintain for 20 years, then destroyed by state approved methods. Agency Retention: 20 Years