An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1441
Effective Date
Record Series Abstract
Records include, but are not limited to Training Records, attendance, certificates, exams, and weapons issued/removed. Documentation relating to the issuance and removal of weapons to Cadets and Commission Members from the Tennessee Department of Safety and Homeland Security (TDOSHS) inventory is included in the records series.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
45
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper and electronic. Division is going electronic as of January 2019. Division may scan past records as time allows. Records are maintained until the end of the calendar year, kept for 45 years and then destroyed by state approved methods.
Worksheet
Record Location
Tennessee Department of Safety Training Center, 283 Stewarts Ferry Pike Nashville, TN
File Arrangement
ALPHA
Media Format Generated
Paper
Media Format Generated Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Media Format Stored
Electronic
Paper
Media Format Stored Summary
Electronic: Text
Electronic: Email
Paper: Sheet
Date Range
1976 to Current
Agency
Allotment Code
34903
Annual Accumulation
5 CU, FT. 75KB
Current Volume
40 CU. FT. 5.25GB
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
45 YEARS
Electronic Records Plan Inventory
System Name
Savant Learning Systems - Virtual Academy
Hardware Description
Vendor Hosted (Amazon Web Services)
Software Description
SaaS Training Records Management System is an ECM used by law enforcement agencies throughout the US including the FBI. This software has been purchased and approved through the normal STS SRB (Solutions Review Board) and STS Contract Endorsement process.
System Location
Vendor Hosted (AWS - us-east-2 region (Ohio))
Backup Procedures
Per Savant: Data is stored across a minimum of 3 availability zones redundantly. Data has 99.999999999% Durability SLA with AWS.
Disaster Recovery
Per Savant: Data is stored across multiple availability zones, so if any zone fails, data is still safe in other zones.
Data Migration Description
Per Savant: Data was migrated manually
RDA Comments
Records Management Division (RMD)
01-27-2022
No recommended changes.
Tennessee State Library and Archives
02-02-2022
TSLA requests a sample of these records for consideration due to historical significance.
Comptroller Audit Review
01-28-2022
We have reviewed RDA 1441 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-06-2022
Thank you.
RMD Director
04-07-2022
RDA 1441 is a request to revise an RDA. The retention period will remain forty-five years and destroy. The format will be paper/electronic. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of the request to revise RDA 1441.
Public Records Commission
04-25-2022
PRC approves RDA 1441