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REPORT OF FETAL DEATH

RDA Number
1401
Effective Date
Record Series Abstract
REPORTS OF FETAL DEATH (PH-1668)
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
100
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
THE FILES ARE TO BE CUT OFF AT THE END OF EACH CALENDAR YEAR THEN, MAINTAIN IN AGENCY 100 YEAR(S); THEN DESTROY.
Allotment Code
34320
Record Location
OFFICE OF VITAL RECORDS, 710 JAMES ROBERTSON PARKWAY, NASHVILLE, TN 37243 1ST FLOOR ANDREW JOHNSON TOWER
File Arrangement
OTHER - BY DATE
Date Range
1990 - CURRENT
Annual Accumulation
7 Cubic Feet
Current Volume
14 Cubic Feet
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
OFFICE OF VITAL RECORDS, 710 JAMES ROBERTSON PARKWAY, NASHVILLE, TN 37243 ANDREW JOHNSON TOWER 1ST FLOOR
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
TCA 68-3-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
100 YEARS
Records Center Retention Period
N/A
System Name
Vital Records Information Systems Management (VRISM) for data and Tennessee Vital Records Image Processing System (TVRS) for images
IT-ABC Number
DC60S
Hardware Description
VRISM resides in the VMWare environment at OSTS Data Center, web, application and data base. TVRS is a Unix server with a MSAR (RAID) storage system over 2 terabytes storage capacity.
Software Description
VRISM is a proprietary web based vital records software product of ManTech International customized for Tennessee. Oracle is the data base management software. TVRS is a Filenet imaging system.
System Location
STS Data Center
Backup Procedures
Daily data backup with weekly image tape back up by STS
Disaster Recovery
Bronze level, redundant systems located at secondary STS Data Center. Back up data/image is loaded onto redundant systems. Boot redundant systems monthly. Test annually.
Data Migration Description
Date migration typically occurs every 5-10 years as advancements are made in technology.
Legacy Revision UUID
255