Record Series Abstract
Records include but not limited to: Driver License Documentation, Driver Improvement, Financial Responsibility, Handgun Carry Records
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Records are generated in paper and electronic. Records received in paper are scanned and verified for completeness and accuracy and then paper is destroyed by state approved methods. Electronic records are kept for the remainder of the retention period and then destroyed by state approved methods. Records detailing permanent driver history notes are retained in RDA 10213.
STS Data Center North/South?? (A-list/FileNet)
alpha & numeric
Media Format Generated
Media Format Stored
Information Shared Outside the State
Yes - Original
Essential Record Stored
Records are stored on FileNet/A-list and backed up by STS
Essential Record Media Type
Confidential Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725, the Driver Privacy Protection Act of 1994 T.C.A. 10-7-504(o)
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
Electronic Records Plan Inventory
Hardware Description:All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). This is a platinum service level.
Alist is the STS supported enterprise system for tracking driver license information. All software for maintaining the records series shall be maintained in accordance with the current standards of the Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers.
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 1348 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 1348 is a request to revise an RDA. The retention period will change from one hundred years to twenty-five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1348.