An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1337
Effective Date
Record Series Abstract
Records include but not limited to; Evaluation forms, Educational Materials, New Instructor Checklist, Instructor's Final Report, Time and Activity Records, etc.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Calendar Year or Upon Separation of Instructor
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated in both paper and electronic format. Once received, records are stored in both paper and electronic format. Once retention ends, records will be destroyed by state-approved methods.
Worksheet
Record Location
440 Hogan Rd. Nashville, TN 37220
File Arrangement
Alpha/Numeric
Media Format Generated
Both
Date Range
1995 to current
Agency
Allotment Code
32801
Annual Accumulation
.25 cubic feet; .5 gb
Current Volume
1 cubic feet; 3 gb
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Electronic Records Plan Inventory
System Name
BH01WF53
Hardware Description
VMWare environment at TWRA Data Center
Software Description
Windows Server 2008, VMWare Virtual Server
System Location
TWRA Data Center, Region 5 Ground Floor
Backup Procedures
Daily hourly snapshots with weekly images sent off site
Disaster Recovery
Redundant system located at secondary TWRA Data Center. Backup data/images are loaded onto redundant system. Systems tested quarterly. Offsite retrieval of data/images if necessary.
Data Migration Description
Data migration is handled according to system updates, upgrades and replacement recommendations.
RDA Comments
Records Management Division (RMD)
10-04-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 1337 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-08-2018
Agency concurs.
RMD Director
RDA 1337 is a request to revise an RDA. The retention period will change from one year to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1337.
Public Records Commission
10-30-2018
PRC approves RDA 1337.