An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1250
Effective Date
Record Series Abstract
Records include, but not limited to, contents of Civil Asset Forfeiture files, including all cases whether dismissed, settled, adjudicated, and/or appealed.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Case Closure
Total Retention Years
7
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. The files are to be cut off at the end of case closure. Files are maintained in agency for 2 years, then transfer to State Records Center for 5 years, then destroyed by state approved methods. Information regarding cases is kept permanently under RDA 11328.
Worksheet
Record Location
1150 Foster Avenue, Nashville
File Arrangement
alpha and numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012 - current
Agency
Allotment Code
34901
Annual Accumulation
87 cu ft.
Current Volume
614 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
10-7-504 and 55-25-101et seq.
Does this Record Series Contain Sensitive Information?
No
Agency Retention
7
Retention Legal Citation
10-7-504 and 55-25-101et seq.
RDA Comments
Records Management Division (RMD)
04-24-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-25-2019
We have reviewed RDA 1250 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-26-2019
Thank you.
RMD Director
09-03-2019
RDA 1250 is a request to revise an RDA. The retention period will remain seven years and destroy. The format will change to paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 1250.
Public Records Commission
11-12-2019
PRC approves RDA 1250.