An official website of the Tennessee Secretary of State.
Core Data
RDA Number
1210
Effective Date
Record Series Abstract
Copies of Internal Revenue Service (IRS) records requested containing confidential taxpayer information. Copies of federal records are destroyed after usefulness ends pursuant to federal IRS Publication 1075. Copies of federal records are requested via web portal and tracked within the Department of Revenue using federal data control sheets maintained in RDA 1202.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
When copies of federal records are returned to Internal Audit.
Total Retention Years
1
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Copies of federal records no longer needed by the Department of Revenue are destroyed each calendar year pursuant to federal IRS Publication 1075.
Worksheet
Record Location
500 Deaderick Street, 11th floor
File Arrangement
Numerical, Chronological
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2012 - Current
Agency
Allotment Code
34713
Annual Accumulation
2 cu. ft.
Current Volume
12 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
Federal
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
IRS Publication 1075
Does this Record Series Contain Sensitive Information?
No
Retention Legal Citation
IRS Publication 1075
RDA Comments
Records Management Division (RMD)
03-15-2018
No recommended changes.
Tennessee State Library and Archives
03-16-2018
No recommended changes.
Comptroller Audit Review
03-20-2018
We have reviewed RDA 1210 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-21-2018
Agency Concurs.
RMD Director
04-02-2018
RDA 1210 is a request to revise an RDA. The retention period will change from three years and destroy to one year and destroy. The format will remain paper. The Title, Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 1210.
Public Records Commission
04-25-2018
PRC approves RDA 1210.