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Uniform Commercial Code Financing Statement Filings

RDA Number
Effective Date
Record Series Abstract
Uniform Commercial Code financing statements (UCC1), amendments (UCC3), and information statements (UCC5) filed pursuant to Tennessee Code Annotated Section Title 47 Chapter 9 Part 5.
Record Series Active
Cut Off at End of
If Other, Explain
The lapse date of the underlying financing statement.
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Documents submitted for filing are scanned in electronically and stored as a TIFF image. The original documents are returned to the customer. Pursuant to Tenn. Code Ann. 47-9-522, UCC records must be maintained for at least one (1) year after the underlying financing statement's lapse date. Five (5) years after the underlying financing statement's lapse date, all UCC records associated with the underlying financing statement are destroyed by state-approved method. The lapse date of a UCC financing statement depends on a number of factors set forth in Tenn. Code Ann. 47-9-515. A UCC record could lapse as soon as five (5) years after it is filed. Some UCC financing statements may never lapse.
Allotment Code
Record Location
312 Rosa L. Parks Ave., Nashville, TN 37243: 7th Floor Server Room
File Arrangement
Alpha Numeric
Date Range
1964 - current
Annual Accumulation
20 GB
Current Volume
200 GB
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Duplicate
Essential Record Stored
Original record is returned to customer. Duplicate is retained by agency as TIFF image.
Essential Record Media Type
Does this Record Series Contain Sensitive Information?
Agency Retention
5 Years to Perpetuity
Records Center Retention Period
System Name
Tennessee Business Entity and Annual Reports (TN Bear)
IT-ABC Number
Hardware Description
HP SAN/NAS, HP DL Servers, Microsoft Virtual Server, VMWare Virtual Server
Software Description
Microsoft .NET, Microsoft SQL Server, Microsoft Windows Server MSIIS
System Location
7th Floor, W R Snodgrass Tower, Secretary of State Server Room
Backup Procedures
Incremental backup daily, full weekly backup, full monthly backup (all to tape). Backup tapes sent off to Iron Mountain, Nashville, TN.
Disaster Recovery
Peak 10 Disaster Recovery (Hot) Site, Franklin, TN.
Data Migration Description
The Information Services Division maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with the Information Services Division.
Legacy Revision UUID