An official website of the Tennessee Secretary of State.
Core Data
RDA Number
957
Effective Date
Record Series Abstract
These records consist of but not limited to requisitions for duplicate diploma's and request from employers requesting verification of an employee's high school transcripts.
Record Series Active
Yes
Cut Off at End of
Fiscal Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records include but not limited to request for duplicate diplomas from graduates who have lost or misplace an original diploma, also from employers requesting verification of education pertaining to job applicants, are received in this office via US mail. Upon completion of the request, the completed forms received are filed and kept in this office for 5 years and then destroyed by state approved methods.
Worksheet
Record Location
710 James Robertson Parkway, 9th Floor, Andrew Johnson Tower, Nashville, TN 37243
File Arrangement
Alpha
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2002 to current
Agency
Allotment Code
33101
Annual Accumulation
3 cubic feet
Current Volume
10 cubic feet
Record Value
Administrative
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
NO
RDA Comments
Records Management Division (RMD)
07-27-2017
No recommended changes.
Tennessee State Library and Archives
08-02-2017
No recommended changes.
Comptroller Audit Review
08-15-2017
We have reviewed RDA 957 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
08-15-2017
Education agrees no recommended changes.
RMD Director
02-13-2018
RDA 957 is a request to revise an RDA. The retention period will change from twenty-five years and transfer to Library & Archives for permanent retention to retain for five years and destroy. The format will remain paper. The reason for the change from permanent to destroy is that most of the records series contained items with no legal reason to keep permanently. Items for permanent retention will be sent to Library & Archives under new RDA 11254, Graduation Rosters. The Title, Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 957.
Public Records Commission
04-25-2018
PRC approves RDA 957.