An official website of the Tennessee Secretary of State.
Core Data
RDA Number
904
Effective Date
Record Series Abstract
Files consist of copies of letters, copies of summons and receipts for certified mail from service of process which is served on an insurance company for any type of lawsuit.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and maintained in paper format. Files are cutoff at the end of the calendar year. Records may be maintained in agency or at the State Records Center for five years. Five years after the cutoff date, the records will be destroyed according to state approved methods.
Worksheet
Record Location
500 James Robertson Parkway, Davy Crockett Tower, Nashville, TN 37243
File Arrangement
Chronological
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
to
Allotment Code
33502
Annual Accumulation
6 cu. ft.
Current Volume
65 cu. ft.
Record Value
Administrative
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
In agency and State Records Center
Essential Record Media Type
Paper
Confidential
No
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A 10-7-504(a)(29)
RDA Comments
Records Management Division (RMD)
10-03-2019
No recommended changes.
Tennessee State Library and Archives
10-04-2019
No recommended changes.
Comptroller Audit Review
10-11-2019
We have reviewed RDA 904 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-11-2019
Commerce and Insurance concurs with no recommended changes.
RMD Director
10-18-2019
RDA 904 is a request to revise an RDA. The retention period will change from ten years and destroy to five years and destroy. The format will be paper. The Abstract, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 904.
Public Records Commission
11-12-2019
PRC approves RDA 904.