An official website of the Tennessee Secretary of State.
Core Data
RDA Number
637
Effective Date
Record Series Abstract
They are computer printouts that continually list the new owners of aircraft and any changes related to an aircraft owners account. Information regarding the aircraft does not carry over to succeeding printout.
Record Series Active
Yes
Cut Off at End of
Calendar Year
Total Retention Years
6
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Retain the print-outs for six (6) years. After the statute of limitations has expired, destroy by any means authorized for the destruction of confidential records.
Worksheet
Record Location
500 Deaderick Street, Andrew Jackson Bldg
File Arrangement
Chronological
Media Format Generated
Both
Date Range
1198 - Current
Agency
Allotment Code
34714
Annual Accumulation
.2 cu. ft. 4GB
Current Volume
2 cu. ft. 20GB
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
TCA 67-5-402
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 Years 0 Months
Records Center Retention Period
0
Retention Legal Citation
TCA 67-5-402
Electronic Records Plan Inventory
System Name
Revenue File Servers
Hardware Description
Network Attached Storage (NAS)
Software Description
Word, Excel, PDF, documents and images
System Location
Strategic Technology Solutions (STS) South Data Center hosts the Revenue servers that comply with Statewide and TDOE Electronic Records Policy.
Backup Procedures
STS data backup procedures consist of daily incremental back ups, and weekly total back ups on the weekend. The process for backing up data from STS South Data Center is to mirror the information at the STS North Data Center, and then create a weekly back up tape.
Disaster Recovery
Disaster starts with a ticket or remedy request placed with STS for network recovery following STS recovery procedure with a goal of 8 hours.
Data Migration Description
Data is stored on the file servers with the appropriate file extensions.
RDA Comments
Records Management Division (RMD)
03-22-2018
Please provide file arrangement. Update 3/23/18: Agency agreed with RMD recommendation and RDA was updated to reflect change.
Tennessee State Library and Archives
03-26-2018
No recommended changes.
Comptroller Audit Review
03-22-2018
We have reviewed RDA 637 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
03-29-2018
Agency Concurs.
RMD Director
04-02-2018
RDA 637 is a request to revise an RDA. The retention period will remain six years and destroy. The format will change to paper/electronic. The Abstract, Cut Off, Disposition Notes and Worksheet have been updated. Recommend approval of request to revise RDA 637.
Public Records Commission
04-25-2018
PRC approves RDA 637.