An official website of the Tennessee Secretary of State.
Core Data
RDA Number
473
Effective Date
Record Series Abstract
All records pertaining to civil action cases against Secretary of State and/or Coordinator of Elections. Records may contain confidential or privileged information.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
At exhaustion or final closure of the litigation.
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. Records are stored in agency for remainder of retention period and then destroyed by state approved methods. Records may be retained longer based on the administrative needs of the agency.
Worksheet
Record Location
Department of State Division of Elections 7th Floor, WR Snodgrass TN Tower Nashville, TN
File Arrangement
Chronologically
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
1964 - current
Agency
Annual Accumulation
Less than 1 cu. ft. per year
Current Volume
5 cu. ft.
Record Value
Administrative
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Office of State Election Coordinator
Essential Record Media Type
Paper
Confidential
No
Confidential Legal Citation
T.C.A. 10-7-504
Does this Record Series Contain Sensitive Information?
No
Agency Retention
5 years
Retention Legal Citation
T.C.A. 10-7-504
RDA Comments
Records Management Division (RMD)
10-03-2018
No recommended changes.
Tennessee State Library and Archives
10-04-2018
No recommended changes.
Comptroller Audit Review
10-04-2018
We have reviewed RDA 473 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
10-05-2018
No recommended changes.
RMD Director
10-12-2018
RDA 473 is a request to revise an RDA. The retention period will change from zero years to five years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 473.
Public Records Commission
10-30-2018
PRC approves RDA 473.