Record Series Abstract
Records consist of bank statements, correspondence, daily computer output and printed paid reject reports, and any supporting documentation created or used by the Accounting Division to reconcile accounts. Record series also includes Return Item Processing (RIP) containing returned checks paid to state agencies by Tennessee citizens.
Record Series Active
Cut Off at End of
Total Retention Years
Total Retention Months
Retention End Action
Beginning July 2013, all documents are created and stored electronically. Records prior to this date are stored off-site at the state records center and will be maintained in paper format until their destruction. Records are maintained for 5 years after cut off, then destroyed by state approved methods.
Andrew Jackson Building, 14th floor
alpha and numeric
1986 to current
7 Gigabyte electronic
55 Gigabyte electronic
Information Shared Outside the State
Yes - Original
Essential Record Stored
record maintained in agency in an agency file share
Essential Record Media Type
Confidential Legal Citation
Does this Record Series Contain Sensitive Information?
Records Center Retention Period
N/A after July 2013
Retention Legal Citation
Agency Shared Drive Server
standard server array
Documents are stored in PDF format on agency shared drives.
System is located in the agency office in the Andrew Jackson Building.
Files are backed up daily. Full procedures are on file with the Treasury IT division.
Detailed DR procedures for Treasury's file share are located in the Treasury Recovery Planner.
Data Migration Description
Detailed plans for migrating Treasury's records are on file with the Treasury IT division.
Legacy Revision UUID