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Tennessee Consolidated Retirement System (TCRS) Participant Files

RDA Number
Effective Date
Record Series Abstract
Record series contains files for active, withdrawn, retired, and deceased members of the Tennessee Consolidated Retirement System (TCRS). Documents include, but are not limited to: employee master files, detail contribution files, employee statements, employer files, installment payment files, and retired payroll files.
Record Series Active
Cut Off at End of
If Other, Explain
There is a daily cutoff; files are maintained permanently.
Total Retention Years
Total Retention Months
Retention End Action
Disposition Notes
Files are considered active for the lifetime of the participant and beneficiaries; therefore, documentation is retained permanently. Records are generated and held electronically in the Concord system. Information from superseded systems is now stored in Concord. TCRS microfilm and microfiche will be converted in 2015 and held electronically.
Allotment Code
Record Location
Andrew Jackson Building, 15th floor
File Arrangement
Date Range
1945 to current
Annual Accumulation
50 Gigabyte electronic
Current Volume
1.8 Terabyte electronic
Record Value
Audit Requirements
Information Shared Outside the State
Essential Record
Yes - Original
Essential Record Stored
essential record is stored electronically in an agency database
Essential Record Media Type
Confidential Legal Citation
TCA 8-36-510 (Disability retirement -- confidentiality of records); TCA 10-7-504 (Confidential records -- exceptions)
Does this Record Series Contain Sensitive Information?
Agency Retention
Records Center Retention Period
System Name
Hardware Description
The Concord system is a .Net application with various subsystems and databases. The systems are running on Windows 2008, R2 servers (virtual) in the VMware environment at OIR Datacenter South. The database(s) is / are running Microsoft SQL Server 2008, R2 on physical ProLiant DL 380 servers with the OS being Windows 2008 R2. Utility database(s) is / are running on Microsoft SQL Server 2008, R2 on Windows 2008, R2 servers (virtual) in the VMware environment at OIR.
Software Description
The database(s) is / are running Microsoft SQL Server 2008, R2 on physical ProLiant DL 380 servers with the OS being Windows 2008 R2.
System Location
The Concord systems are located at OIR Data Center South.
Backup Procedures
Full system backup exists at Treasury's DR site at Peak 10.
Disaster Recovery
Detailed DR procedures for the Concord system are located in the Treasury Recovery Planner. The DR recovery procedure is a prioritized process of enabling critical and essential applications first and then continuing through the priority list to less significant applications. Disaster Recovery begins with the utilization of the Treasury's Peak 10 site for both operations and data. If both OIR's South Data Center and Treasury's Peak 10 are out of operation, new operations will begin by acquiring appropriate hardware and software from a third party supplier, and restoring data from the offline tape backups stored with the current vendor: Iron Mountain Incorporated.
Data Migration Description
Data Migration will occur when support for the existing file format moves from Current to Twilight or Obsolete, or when software or hardware systems changes require the movement of RDA electronic data from a specified format to a different file format. Annual reviews will be conducted by the Treasury Records Officer and the Treasury IT Staff. In the event of system upgrade or replacements, plans will be created and executed to migrate all data and documents to the new platform.
Legacy Revision UUID