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State Audit Working Papers

RDA Number
410
Effective Date
Record Series Abstract
Documentation created to support the findings, conclusions/results, recommendations, reports, and Q&As produced by Finance & Compliance, Information Systems, Medicaid/TennCare, Sunset Performance, and Risk-Based Performance within the Division of State Audit. This may include but is not limited to: documentary evidence such as contracts, checks, and invoices; analytical evidence such as data comparisons and analyses of account balances; testimonial evidence such as interviews, surveys, and questionnaires; and physical evidence such as inventory counts.
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Report Publication Date
Total Retention Years
5
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Paper records will be maintained in agency one year and then transferred to state records center for four years. Electronic records will be maintained on the agency's server for five years. All records will then be destroyed by state approved methods.
Allotment Code
30704
Record Location
2nd Floor Cordell Hull Building - GIS Lab, Nashville, TN 37243 Agency Server Richards and Richards
File Arrangement
Alpha Numeric
Date Range
1996 - current
Annual Accumulation
50 cu. ft., 250 GB
Current Volume
850 cu. ft., 2TB
Record Value
Fiscal
Legal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
Yes - Original
Essential Record Stored
Original records are stored in both paper and electronic. Electronic records are stored on agency servers, and paper records are stored in agency and at state records centers.
Essential Record Media Type
Electronic
Confidential
No
Confidential Legal Citation
10-7-504 TCA
Does this Record Series Contain Sensitive Information?
No
Agency Retention
1 year
Records Center Retention Period
4 years
System Name
TeamMate
Hardware Description
NAS
Software Description
Word, Excel, PDF, documents
System Location
Cordell Hull Building
Backup Procedures
Backup procedures include nightly tapes, which are stored off-site (Iron Mountain), as well as nightly replication of the database to the COT DR Site.
Disaster Recovery
The recovery goal for File Storage Servers - 8 hours
Data Migration Description
Data stored on File Servers with appropriate document extension
Legacy Revision UUID
28