An official website of the Tennessee Secretary of State.
Core Data
RDA Number
301
Effective Date
Record Series Abstract
Records include but not limited to: undercover licenses, applications, and correspondence
Record Series Active
Yes
Cut Off at End of
Other
If Other, Explain
Expiration of License
Total Retention Years
8
Total Retention Months
0
Retention End Action
Destroy
Disposition Notes
Records are generated and stored in paper. Records are kept for 8 years after the expiration of the license and then destroyed by state approved methods.
Worksheet
Record Location
1150 Foster Ave
File Arrangement
alpha and numeric
Media Format Generated
Paper
Media Format Stored
Paper
Date Range
2016-current
Agency
Allotment Code
34901
Annual Accumulation
.5 cu. ft.
Current Volume
10 cu. ft.
Record Value
Administrative
Fiscal
Audit Requirements
State
Information Shared Outside the State
No
Essential Record
No
Confidential
No
Confidential Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725, the Driver Privacy Protection Act of 1994
Does this Record Series Contain Sensitive Information?
No
Agency Retention
8
Retention Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725, the Driver Privacy Protection Act of 1994
RDA Comments
Records Management Division (RMD)
04-04-2019
No recommended changes.
Tennessee State Library and Archives
04-25-2019
No recommended changes.
Comptroller Audit Review
04-08-2019
We have reviewed RDA 301 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
04-26-2019
Thank you.
RMD Director
04-30-2019
RDA 301 is a request to revise an RDA. The retention period will change from three years and destroy to eight years and destroy. The format will be paper. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 301.
Public Records Commission
05-22-2019
PRC approves RDA 301.