Record Series Abstract
Records include but not limited to, Citations and Warnings; E-Crime (arrest) report; Incident or Offense Report; Tow-in Report; Vehicle Recovery Report; Motorcycle Rider Education Program (MREP) records
Record Series Active
Cut Off at End of
If Other, Explain
Calendar year or after the adjudication of the case
Total Retention Years
Total Retention Months
Retention End Action
Records are generated and stored in paper and electronic format. Maintain in agency Tennessee Highway Patrol offices for 5 years; then destroy by state-approved methods.
Records Officer has list of locations.
Media Format Generated
287 GB, 148 cu. ft.
861 GB, 444 cu ft.
Information Shared Outside the State
Confidential Legal Citation
T.C.A. 55-25-101 through 55-25-112 The Federal statute is 18 U.S.C. 2721 - 2725, the Driver Privacy Protection Act of 1994
Does this Record Series Contain Sensitive Information?
Electronic Records Plan Inventory
Hardware Description: All hardware for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS).
TITAN is the STS supported enterprise system for tracking citations, crash reports, and court disposition information. All software for maintaining the records series shall be maintained in accordance with the current standards of Strategic Technology Solutions (STS). Agency shall use File Types and Formats that are considered High Confidence by STS.
The database containing electronic records is kept on servers maintained and supported by STS at State Data Centers.
Backup procedures shall be maintained in accordance with Current STS Data Center Operations policy.
Disaster Recovery procedures shall be maintained in accordance with Current STS Data Center Operations policy
Data Migration Description
STS maintains and migrates data according to system updates, upgrades and replacements. Full procedures are available with STS.
Records Management Division (RMD)
No recommended changes.
Tennessee State Library and Archives
No recommended changes.
Comptroller Audit Review
We have reviewed RDA 291 from an audit standpoint. We concur with the recommended retention and disposition specifications.
Agency Records Officer
RDA 291 is a request to revise an RDA. The retention period will change from three years to five years and destroy. The format will be paper/electronic. The Title, Abstract, Cut Off, Disposition Notes, and Worksheet have been updated. Recommend approval of request to revise RDA 291.