An official website of the Tennessee Secretary of State.
A Records Disposition Authorization (RDA) defines the proper storage and disposal method for a State record series. It includes a description of the record series, a retention schedule, destruction method, and other information.
The Records Management Division of the Tennessee Department of State is charged with ensuring that State Agencies retain and store State records in a proper manner.
|RDA Number||Title||Agency||Effective Date|
|SW-U08||University Real Property Files||Statewide|
|SW07||Travel Authorization Files||Statewide|
|SW06||Boards and Commission Documents||Statewide|
|SW-U01||College/University Boards, Commissions, and University/System Chief Executive Documents||Statewide|
|SW08||Agency Executive Subject Files||Statewide|
|SW10||Real Property Lease Files||Statewide|
|SW-U09||University Personnel Records||Statewide|
|SW39||Title VI Annual Report||Statewide|
|SW03||Inactive Human Resources Employee Documentation||Statewide|
|SW42||Unsuccessful Grant Applications||Statewide|
|SW-U05||Trademark, Copyright, Patent Records, Printed Materials and Publications (College/University Statewide)||Statewide|
|SW41||Fraud Investigation Files||Statewide|
|SW-U04||Student National Collegiate Athletic Association (NCAA), Patient, and Academic Second Opportunity Records (College/University Statewide)||Statewide|
|SW40||Rule Promulgation Files Statewide||Statewide|
|SW-U02||Student Education Record (College/University Statewide)||Statewide|
|SW35||Open Records Request||Statewide|
|SW-U03||ALUMNI DEVELOPMENT FILES/DONOR GIFTS AND CONTRIBUTIONS/ENDOWMENT AND LIVING TRUST AGREEMENTS. (College/University Statewide)||Statewide|