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Search All Effective RDAs

A Records Disposition Authorization (RDA) defines the proper storage and disposal method for a State record series. It includes a description of the record series, a retention schedule, destruction method, and other information.

The Records Management Division of the Tennessee Department of State is charged with ensuring that State Agencies retain and store State records in a proper manner.

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Effective RDAs

1 - 50 of 89 search results
RDA Number Title Agency Effective Date
SW-U15 College/University Clinic Records Statewide
SW-U16 College/University Animal Care Records Statewide
SW-U17 College/University Non-Closeout Capital Project Files Statewide
11365 National Pollutant Discharge Elimination System (NPDES) Mining Files Dept. of Environment & Conservation
11367 Benefit Administration Enrollment and Authorization Forms Dept. of Finance and Administration
11370 TDOC Employee Training Records Dept. of Correction
11368 TDOC Internal Policies and Procedures Dept. of Correction
11369 Offender Education Records Dept. of Correction
11366 Memorandum of Understanding / Agency Files Dept. of Finance and Administration
11364 Voter Turnout Reports and Supporting Documentation Secretary of State
11371 TDOC COMMUNITY SUPERVISION INCIDENT REPORT FORMS Dept. of Correction
11362 Election Verification Documents (Temporary Supporting Documents) Secretary of State
11363 Miscellaneous County Election Records Secretary of State
2969 IGNITION INTERLOCK PROGRAM RECORDS Dept. of Safety
3078 Lead Based Paint and Asbestos Accreditation Program Records Dept. of Environment & Conservation
3079 LEAD-BASED PROGRAM PROJECT FILES Dept. of Environment & Conservation
2985 Tennessee Student Assistance Corporation (TSAC) Loan Forgiveness Program Records TN Student Assistance Corporation
2852 TENNCARE REPORTS Division of TennCare
1777 Insurance Examiners Invoices Dept. of Commerce and Insurance
1699 MANUFACTURED HOME CONSUMER COMPLAINTS Dept. of Commerce and Insurance
1629 Tennessee Fire Reporting System - Forms Dept. of Commerce and Insurance
1250 Administrative Forfeiture Seizure Files Dept. of Safety
904 Service of Process Files Dept. of Commerce and Insurance
152 House and Senate Journal Rough Drafts Secretary of State
130 Poll books and poll lists Secretary of State
11339 Child, Medical and Spousal Support Direct Deposit Enrollment Records Dept. of Human Services
11358 Student Academic Record Dept. of Education/Coordinated School Health
11341 Immigration Special Projects Dept. of Intellectual & Developmental Disabilities
11343 Lawsuits Dept. of Intellectual & Developmental Disabilities
11342 Attorney General Litigation Dept. of Intellectual & Developmental Disabilities
11344 TEAM (Tennessee Excellence, Accountability and Management)Act case files and Civil Service case files Dept. of Intellectual & Developmental Disabilities
11345 Provider Sanctions and Sanction Appeals Dept. of Intellectual & Developmental Disabilities
11347 Protection from Harm Dept. of Intellectual & Developmental Disabilities
11348 Patient Liability Collections Dept. of Intellectual & Developmental Disabilities
11346 Abuse Registry (AR) referral and appeal files. & Abuse Registry Advisory Group (ARAG) proceeding files Dept. of Intellectual & Developmental Disabilities
11349 Reduction in Force (RIF) Records Dept. of Intellectual & Developmental Disabilities
11350 Lease Agreements with Individuals Dept. of Intellectual & Developmental Disabilities
766 Collection Services Records Dept. of Revenue
SW14 Discrimination and Harassment Investigation files Statewide
11338 Oaths of Office by Persons Appointed to County Election Commissions Secretary of State
11353 Fund 15 Accounting Records Dept. of Finance and Administration
11337 Inmate and Sovereign Citizen Correspondence TN Bureau of Investigation
11327 Business Services: Requests for Certified Copies and Requests for Certificates of Existence/Authorization (Good Standing) Secretary of State
11329 Tennessee Bureau of Investigation Credentialing Files TN Bureau of Investigation
11331 Voluntary Tax Liens Secretary of State
11332 Municipal Clerk & Recorder Certifications Secretary of State
11336 Mine Foreman Certificates Secretary of State
11333 Non-Resident Fiduciary Records Secretary of State
11334 Apostilles and Authentications Secretary of State
11335 Motor Vehicle Temporary Lien Secretary of State